PRIVACY POLICY – OUR LAYESHORIM

Your Privacy

Our Privacy Policy

The Congregation of Our Layeshorim (Our Layeshorim) recognizes the importance of maintaining the privacy of individuals and the confidentiality of personal information. We take seriously our obligation to keep personal information confidential and we protect it with physical, technological, and administrative safeguards. In order to instill confidence in our members and potential members that the personal information they entrust to us is safe and protected, we have developed this Privacy Policy.

Personal information refers to identifying information about an individual in oral or recorded form. Personal information does not include the name, title/position/occupation, work address, work telephone number, work fax number, or work email address of an individual.

WHY WE COLLECT YOUR PRIVATE INFORMATION

We collect private information so that we can provide our members and our community with a range of services and activities, which include:

Our newsletter, notices, mailings, and other communications;
Adult education, programs, and activities;
Youth education, programs and activities;
Mental health services, which are also covered by HIPAA laws;
General announcements, including life cycle events (for example, baby namings, britot milah, b’nai mitzvah, aufrufs, weddings), illness, and death (for example, funeral, burial, and Shiva arrangements, unveilings) of our members;
Meetings of Our Layeshorim such as Election Meetings, Annual General Meetings and Special General Meetings;
Fundraising and donations;
Programs and activities relating to affiliate or auxiliary groups and organizations; and
Any other events or activities of Our Layeshorim.

HOW WE USE YOUR PRIVATE INFORMATION

Our Layeshorim may collect your personal information:

to generally communicate with our members; and
to understand and assess the needs and requirements of our members and potential members; and
to offer services, programming, and events to meet personal and family needs.

HOW WE COLLECT YOUR PERSONAL INFORMATION

We collect personal information only by lawful and fair means and not indiscriminately. We may collect personal information directly from you when you become a member of fhe Congregation, or during the term of your membership. We may on occasion obtain personal information about you from other sources, such as other family members or members of Our Layeshorim.

Our Layeshorim will not collect, use, or disclose your personal information without your consent, except in certain extraordinary circumstances. Such extraordinary circumstances shall include without limitation, when legal, medical, or security reasons, make it impossible or impractical to obtain consent.

Consent for the collection, use, and/or disclosure of personal information may be obtained orally, electronically, or in writing, and may be expressly given or implied. We may also from time to time ask you to give your written consent to the use and disclosure of specific personal information. In determining how we obtain your consent, we will take into account the sensitivity of your personal information that we are collecting, using, and/or disclosing. We will collect, use, and disclose your personal information only in accordance with this Privacy Policy.

The choice to provide us with personal information is always up to you. Upon request, we will explain to you the implications of refusing or withdrawing consent to the collection, use, and disclosure of your personal information, and will record and respect your choice, as long as it is in writing. However, your decision to withhold particular details may limit our ability to provide our services to you. This measure is necessary to protect the integrity of the services offered by Our Layeshorim. Furthermore, any refusal or withdrawal of consent is always subject to any overriding legal requirements. In addition, the withdrawal of consent shall not have a retroactive effect. This means that you cannot withdraw consent for any collection, use, or disclosure of personal information that has already taken place.

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Disclosure of Your Personal Information

Under certain circumstances, Our Layeshorim may disclose your personal information without your explicit consent:

when the law requires us to do so;
where the services we are providing requires us to give your information to third parties (for example, to a funeral home, caterer, educator, or external clergy), in which case, your consent will be implied unless you tell us otherwise;
where it is necessary to establish or collect membership fees or contributions, pledges;
when third party service providers (for example, fundraisers, accountants, computer back-up services, archival file storage), are used, we have contractual arrangements that ensures they have comparable levels of protection to which we maintain for personal information;
where we engage in joint activities or programs with other organizations of a religious or communal nature;
if we are involved in negotiations regarding a merger with another congregation; or
if the information is already publicly known.

Our Layeshorim may disclose your personal information without your consent, however we will not disclose more personal information than is minimally required in the applicable circumstance. We never make our membership list available to third parties in any form, except as set out in this Privacy Policy or unless we have your explicit consent.

The security of Your Personal Information

Our Layeshorim takes all reasonable precautions to ensure that your personal information is kept safe and protected from loss, theft, misuse, unauthorized access, modification, or disclosure. Among the steps taken to safeguard and protect your personal information, depending on its type and sensitivity, are:

premises security;
employees are subject to confidentiality requirements;
restricted access to personal information;
using technological safeguards such as security software and firewalls to prevent hacking or unauthorized computer access;
back-up of data on a daily basis;
passwords; and
when necessary or appropriate, by requiring third parties to sign confidentiality agreements.

Our Layeshorim is responsible for safeguarding any personal information under its control, including any personal information that Our Layeshorim may transfer to a third party for processing. We use contractual means to ensure the third party processing information on Our Layeshorim’s behalf will have a comparable level of protection to that which we maintain for personal information.

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Updating Your Personal Information

Since we use your personal information to provide services to you, it is important that the information be accurate, complete, and up-to-date. If any of your personal information changes, or if you should become aware that the personal information which we have is incorrect, please inform us so that we can make the necessary changes.

Access to Your Personal Information

You may request access to any of your personal information we hold. A summary of information is available on written request. More detailed requests that require archive, retrieval, or copying costs may be subject to reasonable reimbursement.

Your rights to access your personal information are not absolute. We may deny access when:

denial of access is required by law or the rules of a formal dispute resolution process, such as a Bet Din;
information relates to legal proceedings involving you;
granting you access would have an unreasonable impact on other people’s privacy;
to protect Our Layeshorim’s rights and property; or
the request is frivolous or vexatious.

If we deny your request to access your personal information, or deny your request to correct your personal information, we will provide you with a written explanation.

retaining your personal information

We retain your personal information for as long as you are a member and afterwards for as long as is reasonably necessary for us to complete our dealings with you, or as may be required by law, or for purposes of compliance with our religious obligations. Congregation records are often a valuable source of information which may be required for halachic or genealogical purposes. We may retain selected pieces of personal information indefinitely for those purposes, or to contact you to inform you of important news or events.

external websites

This website contains links to other sites which are not governed by this Privacy Policy. While no specific personal information is retained with respect to any visitor to our website, we may monitor traffic patterns, site usage, and related site information to optimize our web service. In the continuing development of our website, we may provide aggregated information to third parties, but these statistics will not contain any identifiable private information.

CHANGES TO THIS PRIVACY POLICY

This Privacy Policy is effective as of jANUARY 23, 2022. From time to time, Our Layeshorim will review its policies and procedures, and thus we may change this Privacy Policy from time to time.

If you have any questions or concerns regarding this Privacy Policy, please contact us via this website.

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